Privacy Policy for Aomail

Effective Date: 04/09/2024

1. Introduction

Welcome to Aomail ("we," "our," or "us"), an application provided by THEO HUBERT. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application to connect and manage your Gmail or Outlook accounts with AI assistance.

By using AoMail, you consent to the data practices described in this Privacy Policy. If you do not agree with the data practices described in this Privacy Policy, you should not use AoMail.

2. Information We Collect

2.1 Personal Information

We collect the following personal information:

  • Email account credentials (email address, access token, refresh token)
  • Contact information (email addresses, usernames, provider IDs)
  • Subscription details (plan name, billing interval, payment information)
  • User preferences (timezone, theme, language)

2.2 Email Data

When you connect your Gmail or Outlook account, we collect:

  • Email metadata (sender, recipient, subject, date, priority)
  • Email content (body text, attachments)
  • Email categorization data
  • Usage statistics

3. How We Use Your Information

We use your information for the following purposes:

  • To provide and maintain our Service
  • To notify you about changes to our Service
  • To allow you to participate in interactive features of our Service when you choose to do so
  • To provide customer care and support
  • To monitor the usage of the Service
  • To detect, prevent and address technical issues
  • To process user data, including sorting and categorizing, through LLM APIs like Anthropic's Claude API

Please note, however, that while we use third-party LLM APIs (such as Anthropic's API) to assist with tasks like sorting and categorizing your data, we do not use data obtained via Google Workspace APIs to develop, improve, or train generalized AI or machine learning models. Our use of APIs is strictly limited to processing your data for the purposes outlined above, and any user data sent through LLM APIs is not retained for model training or improvement, either by the API provider or by us. We do not use any machine learning models for any other purposes.

4. Legal Basis for Processing Personal Data Under GDPR

We process your personal data under the following legal bases:

  • Consent: You have given us permission to process your personal data for specific purposes.
  • Performance of a Contract: Processing is necessary for the performance of a contract with you.
  • Legal Obligations: Processing is necessary for compliance with a legal obligation to which we are subject.
  • Legitimate Interests: Processing is necessary for our legitimate interests or those of a third party.

5. Retention of Data

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

6. Transfer of Data

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

If you are located outside France and choose to provide information to us, please note that we transfer the data, including Personal Data, to France and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

7. Disclosure of Data

We may disclose your Personal Data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation
  • Protect and defend our rights or property
  • Prevent or investigate possible wrongdoing in connection with the Service
  • Protect the personal safety of users of the Service or the public
  • Protect against legal liability

8. Security of Data

The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

9. Your Data Protection Rights Under GDPR

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data. If you wish to be informed what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

  • The right to access, update or to delete the information we have on you
  • The right of rectification
  • The right to object
  • The right of restriction
  • The right to data portability
  • The right to withdraw consent

10. California Privacy Rights

California Civil Code Section 1798.83 permits users of our Application that are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an email to aomailaipro@gmail.com .

11. Children's Privacy

Our Service does not address anyone under the age of 18 ("Children"). We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Children has provided us with Personal Data, please contact us.

12. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "effective date" at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

13. Contact Us

If you have any questions about this Privacy Policy, please contact us:
By email: aomailaipro@gmail.com
By mail: THEO HUBERT, CHAMPERBOUX 48210 GORGES DU TARN CAUSSES, FRANCE

14. Cookies and Tracking

Our application does not use cookies or any other tracking technologies.

15. Automated Decision-Making and Profiling

We do not use automated decision-making or profiling in our application.

16. Data Breach

In the event of a data breach that affects your Personal Data, we will notify you and the relevant supervisory authorities within 72 hours of becoming aware of the breach, where feasible.

17. Third-Party Links

Our application does not contain links to third-party websites or services.

18. International Data Transfers

If we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
  • Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.

19. Consent Withdrawal

You can withdraw your consent at any time by contacting us at aomailaipro@gmail.com . Please note that this will not affect the lawfulness of any processing carried out before you withdraw your consent.

20. Data Minimization and Purpose Limitation

We are committed to collecting and processing only the personal data that is necessary for the specific purpose for which it was collected. We will not use personal data for purposes other than those for which it was originally collected unless we have obtained your consent or the processing is otherwise permitted by law.

By using Aomail, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.